Student Organization Forms
UniFORM Must be completed, approved, and submitted to the Office of Student Affairs for all student organization events, fundraisers, or community service projects.

Committee Form This form can be utilized by your organization to form committee's to help plan and organize an event.  Forming committees will help spread out important duties to all active members for optimal efficiency and will also provide documentation of who is responsible for a particular task.

Event Follow-Up Form The Student Affairs Committee has instituted a new policy this year for all organization to submit an event follow-up form for all community service events.  The form will also help your organization to evaluate the event and plan for making improvements to similar future events.

Event Supplies Check List The Event Supplies Check List must be submitted with the UniForm for all events requiring borrowing equipment.

Funding Request The Funding Request form must be completed and attached to the UniForm if an organization or organization member is seeking funding from the school or their organization.  The form must be submitted 2- 6 weeks prior to the event or travel date.  The requester must then follow-up to see what amount of funding was approved.  Once the purchase has been made for the approved funding the requester must submit the original receipt with the appropriate signed reimbursement form. The Student Misc Expense Reimbursement Form is for non-travel purchases, and the Student Travel Expense Form is for all travel related purchases.  Both can be found on this page.

Meeting Agenda This form can be utilized and reformatted by the President or Secretary of your organization to help plan the meeting agenda.

Meeting Minutes The Meeting Minutes can be used to take notes at meetings.  Remember all organizations are responsible for maintaining a file of all meeting minutes.  Typically this is the responsibility of the elected Secretary.  Meeting minutes should be approved by the organization President or by the officers at the next meeting.

Pre-Travel Authorization Form Student Competitors and Poster/Research Presenters must complete this form and obtain prior approval for travel expenses prior to booking any travel.

PRIDE  is a partnership of students, faculty, and administration, which recognizes professionalism and excellence.

Registration Application for Student Organizations This form must be filled out by all new organizations seeking to become an officially recognized club or organization of the College.  It must also be submitted on an annual basis for existing clubs or organizations after new officers have taken office.  The form must be completed with all contact information.  Non-receipt of this form may jeopardize the ability of the organization to be recognized as an official organization and all funding request will be denied.

Release, Waiver and Participation Agreement for Events All students participating in any off-campus event must complete and submit this form to the Office of Student Affairs prior to participation in the event.

Request for Two Officer Positions This form is to be completed for students interested in running for two officer positions or for students who have been elected for an officer position but are interested in running for an additional officer position.

Student MISC Expense Reimbursement Form An original receipt for miscellaneous expenses (non-travel related) and this completed form must be submitted in order to receive reimbursement from the accounting office.  The form must be signed by your organization advisor and turned in to the Student Affairs Coordinator for processing and to obtain the Assistant Dean's final approval.

Student Travel Expense Report Form This form must be submitted with all original receipts after travelling or paying travel related fees to receive reimbursement for the payment from the accounting office.  All reimbursement requests must be pre-approved by obtaining prior approval for a funding request. This reimbursement form is for travel related expenses only.  Once the form has been completed the requestor must obtain all approval signatures and attach all original receipts showing the form of payment.  The completed form should be turned in to the Student Affairs Coordinator for processing and to obtain the Assistant Dean's final approval.

California Northstate University College of Pharmacy ♦ 9700 West Taron Drive ♦ Elk Grove, CA 95757 ♦ Phone: (916) 686-7400

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